Executive Assistant & Office Manager

Job Title 

Executive Assistant & Office Manager

Base Location

The Mineral Products Association (MPA) is a registered company and is the trade association for the aggregates, asphalt, cement, concrete, dimension stone, lime, mortar and silica sand industries. It has a membership of around 150 producer companies and 225 associated companies, representing around 90% of the mineral products sector. It is the sectoral voice for mineral products throughout the UK. MPA represents the interests of its members with all levels of Government, regulators, external audiences and other organisations both in the UK and Overseas. MPA membership is made up of the vast majority of independent SME quarrying companies throughout the UK, as well as the major international and global companies. MPA employs directly some 45 employees supporting the organisation and its members. The industry supplies some £22 billion worth of materials and services to the economy each year.

We have an exciting hands-on opportunity for an experienced Executive Assistant and Office Manager to deliver support to the Executive Management Committee, provide administrative support to the Association and manage the day-to-day operations of the office. We envisage this to be a full-time role of 35 hours per week, Monday to Friday, normally during office hours, with occasional need to support activity outside of this. The role will mainly be based in our London office, with the occasional ability to work from home.

Responsibilities in this role will include the following:

• Provide administrative support to the CEO Executive Management Committee;
• Provide governance and secretarial support to the Main Board, the Council, and the Company Secretary;
• Coordinate Competition Act and Enterprise Act compliance across the Association;
• Liaise with key stakeholders and other MPA staff to support the delivery of operational excellence.
• Collate and share information to support good organisational governance.
• Provide management and administrative support to other MPA staff and team members as required (e.g corporate events);
• Undertake activity to support the smooth running of the office including: visitor reception; meeting support including room bookings and catering arrangements; central diary coordination; and supplier liaison;

Any other reasonable duties and responsibilities allocated to the role from time to time.

The following skills are required for this role:

• A demonstrable track record of experience in a similar role within a small/medium organisation;
• Strong numeracy skills and excellent written and spoken English, and a keen eye for detail;
• Experience of providing secretarial support to executive committees, including producing agendas, papers and minutes
• The ability to provide governance support to Executive Management Committee and the Company Secretary;
• Experience of managing a high volume of work, providing support to multiple users;
• The ability to prioritise workload, manage expectations and challenge where necessary;
• Experience of building networks and relationships with people at all levels, both internal and external to the company;
• Experience of liaising with and managing suppliers;
• Experience of supporting project work and teams with a focus on outcomes;
• Excellent IT skills and experience in office applications with an interest in technology and an understanding of the importance of data;
• Ability to work proactively and willingness to act on own initiative, highlighting issues and suggesting possible solutions; and
• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.